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PLAYMOR BERNARDO HOMEOWNERS
BOARD OF DIRECTORS
MEETING MINUTES

October 20, 2008

Call to Order / Opening Remarks by the President (7:03 p.m.)

 

Approval of Edited Meeting Minutes for July 21, 2008      (7:04 p.m.)
Approval of Edited Meeting Minutes for August 18, 2008 (7:06 p.m.)
Approval of Meeting Minutes for September 15, 18, and 30, 2008,  
                                                                                    Approved as amended(7:08 p.m.)

  • The President inquired about the new consent agenda recommendation to all Board members.   To approve all consent items.  One Board member requested to pull the architectural item from the consent agenda under Owners request.  For all items to consent.  (MSC)

 

Manager’s Report (7:09 p.m.)
                                                                                                  

  • Financials
  • The Board of Directors has reviewed the monthly financial statements and approves them subject to review at year end by the auditor. 
  • A Board member requested to allocate 15 minutes on the November Agenda to introduce a budget presentation tool that they have created.
  • Board Votes for Lien Approval:

it is resolved that the board authorizes that a lien be recorded on the Property with assessor parcel number listed below in the event payment in full is not received by the deadline imposed in the Intent to Lien letters.  (MSC)

name                                        address                                  Assessor’s parcel Number
Owner                                       17xxx Fairlie Road                 273-840-xx-xx          

  • Board instructed the Manager to send the Cable cut letter prior to Pre-Lien thru Anderson & Kriger:

name                                        address                                 
Owner                                       17xxx Fairlie Road

  • CDARS deposit information for the Board.  This item was tabled until the November meeting for an updated recommendation from Joe Perna, CPA.
  • Letter from A & K regarding garage Issue.  This item is to have no enforcement.
  • Lighting request for 17xxx Ashburton Road, 17xxx Ashburton owners request form the last Board meeting.   Additional fixture and lighting to be purchased for both owners.  (MSC)

          
Owners Forum: (7:33 p.m.)
Owners may address The Board – 2 minutes for each homeowner – collectively 30 minutes maximum.  (Written submissions accepted over 30 minute time limit).

  • A Homeowner expressed her concern with the condition of the paint on the trim of the buildings throughout Playmor.
  • A Homeowner proposed conducting an energy audit through SDG&E.  He will look into finding a sponsor to help in the cost of paying the inspector that is needed for this type of audit.
  • A Homeowner inquired about the budgeted amount of the deck replacement project compared to the actual cost.  The Manager stated that the project had come in under budget.  It is the decision of the Board to replace more decks or double the slats on the decks that are not up to code.
  • A Homeowner inquired if any study had been done in regards to the vinyl fence that would support a second story balcony.  This item to be studied by the Board and Manager.

 

Owners Request (7:44 p.m.)

  • Owner at 17xxx Fairlie Road has written an e-mail with his concerns regarding landscaping maintenance costs.  The Board will take Owner’s concerns under advisement.
  • Owner at 17xxx Fairlie Road has submitted an architectural change form.  This item was pulled from the Consent Agenda.   A Board member requested the Manager to get a comparison between the external and internal cable wire.  Also, installation, maintenance and cost. This item was tabled until November meeting for further discussion.
  • Owner at 17xxx Fairlie Road has written an e-mail with her concerns regarding the Community Garage Sale. The Board will take Owner’s concerns under advisement.
  • Owner at 17xxx Fairlie Road has requested a Special Assessment payment plan. The Board approved this request.  (MSC)

 

Violations:  (8:30 p.m.)

Violation 1:

On September 5, 2008, Owners and/or Tenants is/are accused of violating the Rules & Regulations:  Unapproved brown sun shade attached to stucco on exterior of HOA building.  Violation: Unauthorized Architectural Change. 

VIOLATION FOUND  (MSC)

Violation 2:

On September 5, 2008, Owners and/or Tenants is/are accused of violating the Rules & Regulations:  Unauthorized patch of dark caulking or bondo on stucco to hold cable line from satellite dish to exterior stucco wall.  Violation: Unauthorized Architectural Change. 

VIOLATION FOUND  (MSC)

On September 5, 2008, Owners and/or Tenants is/are accused of violating the Rules & Regulations:   Dog left out all night barking constantly so neighbors could not sleep.   Violation: No noxious or offensive activities shall be carried on within any condominium or in any area of the project. Nothing shall be done that may be or may become an annoyance or a nuisance to, or in any way interfere with, the quiet enjoyment of each of the owners of adjacent units.   (Rules Book, page 6)

VIOLATION FOUND   (MSC)

 

On September 5, 2008, Owners and/or Tenants is/are accused of violating the Rules & Regulations: Parking in the driveway 17xxx Ashburton- All driveways are fire lanes.   Violation:   ALL PLAYMOR DRIVEWAYSARE DESIGNATED FIRE LANES The law, Fire Department Regulations, and common sense dictate that driveways and fire lanes must be kept clear at all times for emergency equipment. Parking a motor vehicle in the driveways or fire lanes and leaving it unattended is expressly prohibited.   (Rules Book, page 12)

NO VIOLATION FOUND  (MSC)

Violation 1:


On October 4, 2008, Owners and/or Tenants is/are accused of violating the Rules & Regulations:  Their dog was barking non-stop for at least 2 hours while they were gone. 

Violation: Noxious and offensive activities interfering with the quiet enjoyment of homeowners in the adjacent and nearby units due to barking dog.

VIOLATION FOUND  (MSC)

Violation 2:


On September 20 & 21, 2008, Owners and/or Tenants is/are accused of violating the Rules & Regulations:  Their dogs are never on a leash.  They go outside to do their business and are often unsupervised.  The dog poop gets left behind.

Violation: Persons walking dogs in the common area MUST IMMEDIATELY clean up after the animal. Dog owners who fail to clean up after their dogs show a complete disregard for the rights of other residents to live in a clean and sanitary environment.  (Rules Book, page 8)

VIOLATION FOUND  (MSC)

Violation:   “No dog shall enter the common area except while on a leash held by a person capable of controlling the dog.” (Rules Book, page 8):  “No dog shall enter the common area except while on a leash held by a person capable of controlling the dog.” (Rules Book, page 8)

VIOLATION FOUND  (MSC)

Committee Reports (7:55 p.m.)

  • Landscape Committee- Linda Steverson wanted to introduce Jeremy Buegge who has recently joined the committee.

 

 

Unfinished Business (7:56 p.m.)

  • Board to discuss / adopt water conversation issues. This item was tabled from May 19, 2008.

The Board discussed the many ways that the HOA has incorporated water conservation in the community: Quest Plumbing Project completion, fines for car washing and encouraging owners to conserve.  Landscape Committee Chair introduced the idea of replacing all grass areas near driveways with rock to eliminate the need for water.  The Board asked the committee to develop a project plan including the steps, time-line, cost and map of rock replacement.

  • The Board will continue on its’ collective effort to form a “vision” to outline the priorities of the Board, management and other staff for Fiscal Year 2009 and beyond.  This item was tabled for continued discussion as on ongoing project as the Board works on forming a strategic plan towards this goal. This item was tabled until the December meeting.  The VP will start the      e-mail process to solicit all Board members input and compile a presentation.

 

New Business (9:04 p.m.)

  • The Board decided to monitor the item of changing the violation process i.e. moving the hearings to a committee or having violations prior to meeting and rotating what Board members are present. This item was tabled until the November meeting.
  • SJ presented ideas and suggestions to the Board for a Paid Time-Off Policy and Sick / Vacation Policies. SJ and Manager to put a policy before the Board.  (MSC)  

The Manager is to provide the current vacation balance for all employees to SJ.

  • The Board discussed the purchase of a laptop computer and additional technology for office use.  A motion was made to spend $1,500 to purchase these items.  (MSC)
  • Discussion about cable options and / or cable removal.  This item was tabled until the November meeting. 
  • TC and JD created a template for bi-monthly updates from the Manager to Board members.  The update is to be sent out on the 1st and 20th of each month.
  • The Board decided to proceed with the project for tree trimming to bring our trees in compliance with clearance required by San Diego Municipal Fire Codes.

 

Adjourn to Executive Session (9:45 p.m.)
Adjourn Meeting (10:48 p.m.)

 

 

Next Months Board Meeting will be held on
Saturday, November 15, 2008, at 1:00 p.m. at the Tennis Courts.

Prepared by PH- Administrative Assistant & RM- General Manager