RESERVE ACCOUNT:
Category: Asphalt Paving Repair/Replacement
- President stated we are allocating limited funds.
- Susan stated the optimal goal for tonight was not increase dues.
- It was stated to keep $12,000 in this account which includes funds for two (2) additional driveways.
Category: Concrete Paving Grinding/Replacement
Category: Exterior Lighting, Replacement
- A Board member stated “Do something with the broken lights at minimum”.
- With replacing all the light fixtures, this category has gone from $2,600 to $5,600 in one step because the custom made light covers must be purchased up front.
Category: Paint, Wood, Trim
- Manager proposed that funding for this line item include painting the 7 buildings that were last painted in 1997.
- It was stated to change the amount in this account from $36,000 to $16,500 for 3 buildings at $3,600 per structure.
Category: Patio Wall Repair/Retrofit
- Susan stated this was a long term fix but it should start now.
- President stated there is a solution to problem, just like the roof.
There is a possibility in 2011 to vote to take out a new loan and fix it all at once.
- Jonathon liked the loan idea. He prefers to do only what is necessary until 2011.
- President stated that it was unfair to membership to take out a loan in 2011 and do nothing until then. We need to show repairs in progress.
- It was stated to keep $6,000 in this account.
Category: Roofing, Gutter Replacement
- The Board determined they will not fund any gutter replacements this year.
- It was stated to change the amount in this account from $2,000 to $0.
Category: Tree Trim/Remove
Category: Unspent Contribution
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OPERATING ACCOUNT:
Category: Cable TV Service
- This item to be discussed in the future.
- It was stated to change the amount in this account from $111,851.52 to $111,550.
Category: All Payroll Taxes, FICA/Medicare and Disability
- It was stated to keep $19,800 for all these accounts.
Category: Roofing Loan Transfer
- It was stated to keep $135,411 in this account.
Category: Management
- This category is $6,000 less than the Fiscal Year 2008 budget.
- This category to be discussed in Executive session of the April Board meeting.
- It was stated to keep $55,000 in this account.
Category: Administrative Postage/Dues
- A Board member asked about exploring the option of e-mailing statements instead of the regular US mail.
- This topic to be discussed at next Board meeting.
- It was stated to keep $4,836 in this account.
Category: Bank Charges
- It was stated to keep $500 in this account.
Category: Administration Salaries
- It was stated to keep $25,709 in this account.
Category: Administration Supplies/Equipment
- This account was increased by $900 for Manager to purchase another computer.
- It was stated to keep $8,245 in this account.
Category: Annual HOA Meeting
- It was stated to keep $3,536 in this account.
Category: Insurance
- President stated this account should be increased by 10%. Two other Board members stated it should be increased to 20%.
- It was stated to change the amount in this account from $116,177.57 to $139,413.
Category: Workers Compensation
- It was stated to keep $6,445 in this account.
Category: Legal/Consulting
- It was stated to keep $9,359 in this account.
Category: CPA & Annual Audit
- It was stated to keep $3,100 in this account.
Category: Water
- It was stated to keep $276,000 in this account.
Categories: Gas & Electricity
- The amounts for these accounts were based on the previous year billings.
- It was stated to keep $15,241 in Gas account.
- It was stated to keep $24,722 in Electricity account.
Category: Phone/Pager/Communications
- A Board member suggested Manager review other options for phones and service contracts.
- It was stated to keep $4,483 in this account.
Category: Landscape Payroll
- Look at cutting some of the paid holidays for staff.
- A Board member suggested the Landscape Committee go visit other communities to see how they do the landscaping in their communities.
- This category to be discussed in Executive session of the April Board meeting.
Category: Landscape Equipment
- It was stated to keep $4,700 in this account.
Category: Landscape Maintenance/Supplies
- A Board member stated that this category is a luxury not a necessity.
- This category to be discussed at the April Board meeting.
Category: Landscape Truck Expense
- It was stated to change the amount in this account from $3,084.24 to $3,500.
Category: Trash Removal
- It was stated to keep $5,193 in this account.
Category: Pools/Spas/Court Supplies
- The Board determined no funding for this line item in Reserves; therefore it was stated to keep $6,903 in this account.
Category: Maintenance Payroll
- This category to be discussed in Executive session of the April Board meeting.
Category: Maintenance Supplies
- A Board member questioned the deck repair situation pertaining to the 2008 Special Assessment.
- President stated the Special Assessment was for 32 decks that needed it the most, not necessarily just 32 certain decks on a list.
- It was stated to keep $18,986 in this account.
Category: Maintenance Equipment
- The maintenance staff is renting as much equipment as possible instead of purchasing new.
- It was stated to keep $2,202 in this account, a reduction from the Fiscal Year 2008 budget.
Category: Maintenance Roof and Gutter
- It was stated to keep $7,500 in this account.
Category: Pest Control
- It was stated to keep $2,496 in this account.
Category: Plumbing Repair
- It was stated to change the amount in this account from $30,000 to $25,000.
Category: Foreclosure Expenses
- It was stated to roll this account into Contingency.
Category: Lawsuit Expenses
- It was stated to roll this account into Contingency.
Category: Contingency
- It was stated to keep $81,743 in this account. Foreclosure expenses and Lawsuit expenses, the two prior line items will be sub items of this account.
Category: Security Patrol
- A Board member stated this category be reviewed at the next Board meeting in April.
- It was stated to change this category by removing it from the budget for Fiscal Year 2009.
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