BOARD OF DIRECTORS MEETING
October 15, 2007
Call to order/opening remarks by President 7:07 P.M.
Minutes for September 17, 2007, approved as amended (MSC) 7:10 PM
Owners Forum (Owners may address the board - 2 minutes each) 7:11 P.M.
Manager's Report 7:13 P.M.
Report on false information
Discussion regarding inaccurate financial data in Concerned Residents of Playmor’s e-mail
Water bills 8:04 p.m.
THE HOA BUDGET FOR WATER FY 08 IS ONLY $18,000 PER MONTH
Treasurer, Debbie Burke, presented a water increase study for Playmor Bernardo Homeowners Association. The report follows:
Water increase study for Playmor Bernardo homeowners
Our next increase will be October or November 1, 2007, depending on when the vote takes place, and when bills are issued. This is the pass -through due to the increase the suppliers charged the city after they instituted the 5 year increase plan. Wastewater will increase 3.5%; the rest is for water usage and base fee. From what I could figure out, with the guidance of the water department, at this time our rate will increase approximately $600 - $800 per month, depending on usage. This increase was completely unexpected.
The next increase will take affect on May 1, 2008. The water department says that will be approximately 8.75%, plus whatever the meter size and wastewater increases will be. Based on the prior increase, I am estimating an increase of about $2100.00 per month.
The water bill is comprised of several facts:
1. The size of the meter (ours average between 2” & 4”.)
This makes it extremely difficult to figure out the exact amount of the increase because sometimes, they all go up, sometimes just one of them, sometimes by a percentage, and sometimes by a set dollar amount. Add this to the different increases to single family homes, multi-resident homes and businesses, and the fact that usages in all areas vary from month to month, and you have confusion at the water department. They really can’t help come up with an exact figure.
In conclusion, right now we have budgeted $18,000 per month for water, our bills have been averaging closer to $21,000 per month. Sometime in October or November, they will increase another $600 - $800 per month. May 1, 2008, they will increase approximately another $2,100 per month. Therefore, Ii am recommending that we will need to budget $23,500, per month for the next fiscal year. We also need to address how to cover the shortages created in this year’s budget by these increases.
Debbie Burke, Treasurer
Sub-meter update 8:17 p.m.
There are two primary ways to sub-meter. The first is to radio read, which was discussed at the August board of directors meeting. The second, and probably preferable method for our situation at Playmor, is to have a remote encoder meter installed. A wire connected to the meter would then run to the utility cabinet where the sub-meter company would install
Initially, before installation, the city of San Diego department of weights and measures would test all meters. The county requires re-testing the meters every 10 years by the department of weights & measures. There is a $2.00 tax per meter (276 x 2) plus an $80.00 tax for the complex, totaling $632.00 annually.
The Manager and the board President stated that the process of sub-metering would be a long term project.
The Manager will continue researching and obtaining bids from other sub-meter companies.
Owners request to remove fee / status 8:43 p.m.
Homeowner asked that the reduced trash can fee of $25.00 be waived and that her “member in good standing” status be restored. The board denied her waiver request. (MSC)
The board reviewed balances on this homeowner’s statement and voted to move this homeowner to “member in poor standing.” Revoking the homeowner’s eligibility to vote in the next election per the HOA bylaws. (MSC)
Financials 8:48 p.m.
New lien 9:05 p.m.
Fremont Investment & Loan, 17453 Fairlie Road, Assessor’s parcel number: 273-840-14-01
“It is resolved that the board authorizes that a lien be recorded on the property (ies) with assessor parcel number(s) 273-840-14-01 in the event payment in full is not received by the deadline imposed in the intent to lien letter(s) dated October 5, 2007.” (MSC)
Square footage at Playmor 9:10 p.m.
The manager pointed out that each homeowner’s share of property enjoyment within playmor bernardo HOA is 5,523.9 sq ft, an amount similar to that of the property lot size of an individual home. This community has a unique, park-like setting unlike most condominium developments that are stacked like apartment complexes.
Results on Collection Efforts 9:12 P.M.
Two members with outstanding balances received letters from the HOA. The board needs to vote on their "standing" and on their eligibility to vote in the election
The board reviewed balances on the statements for both homeowners and voted to move both home owners to "Members in poor standing," revoking their eligibility to vote in the next election per the HOA bylaws (MSC). (MSC)
Owner: On Monday, September 10, 2007, and ongoing, owner/tenant is accused of violating the rules and regulations pertinent to trash collection: garbage container was left outside the patio (in the common area) in excess of a week.
Owner: On Friday, September 14, 2007, and previous week (9/6 -9/13) owner/tenant is accused of violating the rules and regulations pertinent to pet not being on a leash. 1) dog off leash, crossing driveway to other units and 2) dog off leash, frightening pedestrians walking the neighborhood.
Owner:On Tuesday, August 14, 2007, at approximately 10:20 p.m., owners/children are accused of violating the rules & regulations: skateboarding between parking stalls 17515, 17513, 17529, and 17531, after 8:00 p.m.
Owner and Tenant: On Thursday, September 27, 2007, from midnight to 2:00 a.m., Friday, September 28, 2007, owner/tenant is accused of violating the rules & regulations with: noxious and offensive activities interfering with the quiet enjoyment of homeowners in the adjacent units, depriving owners of sleep due to barking dogs left home alone.
Owner and Tenant: On Saturday, September 22, 2007, during the night, and on
Thursday, September 27, 2007, from 12:00 a.m. to 2:10 a.m. Friday, September, 28, 2007, owner/tenant is accused of violating the rules & regulations with: noxious and offensive activities interfering with the quiet enjoyment of homeowners in the adjacent units due to barking dogs that also jump at the front window when people walk past.
Unfinished Business 9:27 P.M.
Owner request to remove tree to Improve satellite reception. Owners were not adverse to paying for trim/removal. Manager has requested a bid. The manager stated that the owner is considering tree bids and acquiring another licensed, bonded and insured contractor. The board voted that the tree should not be cut down. (MSC)
New Business 9:40 P.M.
The board voted to have the manager, after receipt of the second bid; use her discretion to select a bid and offer to pay to the homeowner ½ of the cost of the bid selected. (MSC)
Question and answer time regarding voting procedure 10:02 p.m.
It is essential that the HOA reaches a quorum in order for the election to take place on November 10th.
If you are voting at the meeting: if you are planning to vote at the meeting, please return your proxy form to the office for the purpose of establishing a quorum. Bring your cable vote and your large and small envelopes to the meeting. Your envelope, with your label and signature line, must be brought to the meeting because it confirms your eligibility to vote.
If you plan on voting by proxy: you can designate the board, manager or another member to vote on your behalf, simply by writing in a name on the line provided. Remember, you must sign the proxy on the signature line above your label and then mail or return your proxy to the office.
For the purpose of reaching a quorum only: everyone needs to return their proxy to the office so a quorum can be established. Please check “abstain from voting,” sign the proxy and mail or drop it off at the office by November 7, 2007. You may vote in person at the meeting.
Adjourn to Executive Session 10:55 P.M.
Adjourn 1:20 AM
Prepared by Sandra M. Witt
(MSC) Motion, Second, Carried
(OBE) Overcome By Events